Our Document Scanning Bureau is ready to scan your documents, releasing your staff to deal with more important tasks.
We have invested in equipment, training and support to be able to offer you an unparalleled range of services. We can scan any type or volume of documents in high quality and to deadline. A variety of delivery methods and formats are available, ensuring that you will be able to quickly access the scanned images either using you own existing software or an Integrated Document Management System provided by us.
All our work is thoroughly checked for quality assurance.
Our professional scanning bureau provides a wide range of services:
Collection & Delivery
Collection & Delivery
Collection and delivery of your documents are made using our own unmarked vehicles and drivers.
The efficient and professional collection of your documents is a crucial part of the process. We have procedures in place to ensure that it runs smoothly and that a clear audit trail is maintained.
Lists of documents are produced and signed off by our staff they are then checked again upon receipt at our Document Scanning Bureau. Uniquely numbered delivery / collection notes are produced these are used to track your documents all the way through the scanning process.
We can arrange for regular collections throughout the UK.
Document Preparation
Document Preparation
To scan documents quickly and efficiently, we use state of the art production machines capable of scanning hundreds of pages per minute. In order for documents to pass through the machines at speed, they need to be prepared.
This process involves removing paperclips, staples and bindings, unfolding oversized pages, repairing tears etc.
Preparing the documents yourselves can reduce the cost. Our experienced team will work with you to establish the most agreeable method for preparation and to make the process more efficient.
Document Scanning
Document Scanning
Documents up to A3 in size are captured using high volume scanners. These machines are capable of scanning in colour or black and white at high speeds and benefit from sophisticated scanning software to ensure the highest quality images are produced, even from poor quality originals.
Ultrasonic double-feed detection systems ensure that no originals are missed out and all scanners are manned continuously by trained operators who view the images on screen as they are captured. Suspect images are re-scanned until a suitable quality is achieved.
Scanned images are produced in all common formats (i.e. Tiff, Jpeg, Pdf) and can then be viewed, printed and emailed from your PC using free software or exported for use in a database or Document Management System.
Large Format Document Scanning
Our specialist large format scanners enable us to capture almost any document, regardless of size, material, thickness or state of the original, in both black and white or colour. Our quality enhancement services can be used to de-skew, crop and clean up poor quality originals.
If you need to edit the drawings, we can provide them back in DWG or DXF format for use in CAD systems, which is substantially quicker and less expensive than re-drawing the documents from scratch, alternatively scanned images can be produced in all common formats (i.e. Tiff, Jpeg, Pdf) then be viewed, printed or emailed from your PC using free software or exported for use in a database or Document Management System.
Microfilm Scanning
Microfilm Scanning
Using our range of specialist equipment, we are able to capture any format of 16 or 35mm microfilm, jacket, fiche and aperture cards.
Business documents captured from microfilm can be indexed and stored in a document management system in the same way as scans from paper documents. Drawings captured can be enhanced using cropping, de-skewing and image enhancement operations.
Whether you are migrating archive microfilm files to an electronic system or scanning old films so that they can be printed out, we can help.
OCR
Optical Character Recognition (OCR)
OCR technology reads the content of a scanned image and produces electronic text. This enables you to find relevant content in a document regardless of where it is located, how it was produced or what it is called.
Quality Assurance
Numerous quality assurance procedures are in place to ensure that only data of the highest quality and integrity is produced.
As well as supervision, various checks and verification parameters are taken at all stages of production. We also provide post production quality assurance by checking random samples of output from each batch of work.
Pinpoint’s quality assurance procedures are ISO standards accredited.
Returning Your Data
Once your data has been checked for quality assurance, we can return it to you in a variety of ways:
Your images are typically returned on CD or DVD. Typically one DVD holds around 100,000 A4 images (or 8 filing cabinets!) and a backup can be produced for offsite storage and disaster recovery.
Alternatively, we can host you documents in our secure online document management system for retrieval from any PC with an Internet connection.
If you require an alternative method or are still unsure, please contact us for friendly, professional advice.
Returning Your Originals
We will store your originals free of charge for 30 days following the completion of scanning. Once that time is up you have a number of options available to you.
We can simply return the documents to you or If you do not want to see them again, we can securely destroy them in an environmentally friendly manner.
